A Complete Guide about E-Signature Card in UAE

The UAE authorities implement the e signature card as a strategy to facilitate legal procedures. Likewise, with the use of this resource, the use of the PRO card or computer card becomes a thing of the past. Currently with the electronic card the process is faster and simpler to request it.

In this article, you will learn what the e-card is for and where to use it in the UAE. Equally, you will be able to find out what the means are to request it as well as what documents you will need to do so.

Introduction to E-Signature Card’s

Firstly, what is e signature card in UAE? With this card, you will be able to carry out your transactions at MOHRE more easily. Likewise, the card replaces the Signature Authorization Card scheme for the ministry. This way, with the card, you will get a unique code as an authorized signer or owner.

Additionally, with the code you will be able to enter the system to make transactions related to the MOHRE. Therefore, you or any representative authorized by are the solely responsible for the card.

The digital certificate

A certified service provider issues this by confirming your identity or the identity of a holder of an electronic signature formation device. On the other hand, an electronic signature formation device has a specific configuration or electronic information that will allow you to apply your e-signature in the form of symbols and electronic keys.

Exploring the benefits of E-Signature Cards

The e signature card can offer hundreds of benefits to both you and your organization. Below, you will see what the most important benefits granted with the use of this instrument are:

Enhanced Efficiency

By using digital signatures, you will be able to improve your operations and security in transaction processes. Additionally, with increased efficiency, there will be greater productivity in your business.

Remote Signings and Accessibility

With cards or electronic signatures, you will be able to provide services online or carry out all transactions digitally. Additionally, using the ID card certifications and the portal for validation, you could perform a digital signature

Legal Validity & Compliance

This digital document contains a signature that guarantees that the card user signed it legally and that it has protection against possible manipulations. In addition, by having Gateway Validation it is easier for companies to apply a signature for online services. Likewise, you will not need to program or configure it because Validation Gateway will take the hassle out of creating a signature for your document.

Legal Framework and Validity of E-Signature Card UAE

The Electronic Transactions Law is what applies to the use of the UAE e signature card and the regulations that support it. Now, you will see What the qualification statements are:

• ·      This law was published in the Arabic language on September 20, 2021, without translation into English. However, the translations that exist publicly are those of the key terms.
• ·      Likewise, the appraisal law according to cabinet resolution no. 28 of 2023 or executive regulation has been published since 2023.
• ·      In Article 8 of the Cabinet, the time to regularize the electronic transactions law was extended until January 2, 2024. Moreover, soon, the TDRA or Digital Government and Telecommunications Regulatory Authority will issue a translation of the electronic law in English. Also, you have to know that the Executive Regulations will be available in this language.

Electronic Transactions Law

You can find in the English language the Electronic Transactions law in the Emirates and its executive regulations. Next, we will show you some of the outstanding aspects of the Electronic Transactions Law:

With the electronic transactions law, documents require a seal or signature by law, or there are consequences for not signing or sealing the document. Also, you can comply with this law by using an electronic signature and documentation such as the e signature card online. Similarly, this will require meeting the following requirements:

• ·      Implement a means by which you can identify yourself and indicate your intention concerning the information that is in the electronic document. In addition, this means the authorities must authorize it for the purpose for which you will create or send the electronic document.
• ·      You or any person may use any means of electronic authentication if the law does not provide otherwise.
• ·      The said law also indicates that for contracting and offer, the acceptance of transactions may be expressed electronically. Likewise, the contract will not lose its validity, applicability, or evidentiary weight because its electronic condition.

ADGM

The laws for Electronic Transactions may apply in the ADGM-free zone (Abu Dhabi Global Market). It establishes that the regulations applied in the ADGM will require the person to sign otherwise it will not have consequences. Thus, you may use an e signature card unless ADGM regulations or your law prohibit it.

Furthermore, if the ADGM Electronic Transactions Regulation authorized or validated the electronic signature, the same will have legal validity like the handwritten signature.

DIFC

In this free zone (Dubai International Financial Centre) they applied their law for electronic transactions. Hence, according to this law, any rule established in any DIFC law, that requires your signature, will be complied with and use your e signature card. Likewise, it will not lose its legal effect, applicability, or validity because it is an electronic signature.

Legal sanctions for non-compliance

In the UAE there are no sanctions for the use of electronic signatures, including the DIFC and ADGM zones. However, the use of electronic signatures that are not authorized by the authorities will result in the non-recognition of the electronically signed documents.

On the other hand, in the emirate, there is no reporting system or judicial precedents, so there are no cases related to the laws for electronic transactions.

Documents that can be signed electronically

There are no restrictions on the use of the e signature card for certain types of transactions or specific documents. However, the government may in some cases require handwritten signatures for the execution of forms or documents submitted to UAE ministries.

Currently, there is no certainty regarding electronic transaction laws so it is advisable to exercise caution before using electronic signatures. Equally, caution applies to the execution of any very valuable or crucial agreement for your company. Also, this applies if the agreements express recognition of the parties involved in the signing.

Eligibility Criteria and Process of an E-Signature Card UAE

You can purchase the e signature card from Tasheel by visiting their service centers. You can also request it through an electronic form from the companies that are subscribed. Additionally, the card is indicated if you are a business owner or an authorized signer, or any legal business representative.

In this way, you will be able to carry out the procedures before the MOHRE comfortably and safely at the same time. Likewise, you will have the flexibility to carry out the processes you need to complete and you will only need to present the documentation that we mentioned before.

Considerations for applying

It is easy to apply for the e signature card MoHRE and you will not need to do much legal paperwork. However, you must consider what aspects will determine the process and acquisition of the card. Thus, you must consider the aspect we will show you next:

• ·      You can apply at Tas’heel Centers in the UAE but you can also apply through a company. In this case, these companies must be within the MOHRE electronic forms program to be legally authorized.
• ·      MOHRE will electronically transfer the request for data verification to the Tas'heel center office.
• ·      If I do not provide the necessary documents, you will have to obtain them and make a new application.
• ·      If you submit the required documents, you will receive the electronic card via email.
• ·      With the email, you will get an approval form, rules, and conditions that you must sign.

How to apply for an E Signature Card UAE?

Now you will know how to get e signature card in Dubai and the rest of the UAE. In this case, there are service centers such as TASHEEL and some establishments that are authorized to issue e-forms. Therefore, through these means, you can obtain your signature or electronic card to make MOHRE transactions.

Therefore, once the request is made, you will receive a copy of the card after sending it electronically to the ministry, who will issue your card. Then, you will be assigned a unique number for your company in all employment offices in the country. Next, we will show you the documents you will need to apply to obtain the card:

• ·      Photocopy of your passport
• ·      A personal photo or one of the authorized signer
• ·      Pay the e signature card UAE price, which will depend on the means you use to request it

Additionally, you must have a unique number for all your businesses in the country. Otherwise, you must begin a process to acquire the number and then apply for the card. Hence, you will need to request that a foreign or national file be opened at the MOHRE.

How to activate e signature card?

Finally, when you apply for the card as a company, the owners will receive the card too. Similarly, when you request the card for the first time, you will need to go to the nearest MOHRE to activate it. Additionally, if you want another member of your company to use the e signature card Dubai.

What to do if you lose your e signature card?

If you lose the card, you must file a report so that the authorities can block the code assigned to you. To do this, you must contact the particular authority to start a new process where you will recover the card.

Where could you use the e signature card?

You can use the card with electronic signature at service centers, Tawseel vehicles, and the MOHRE application. In the same way, you can use it in the completion of transactions and in the MOHRE presentation channels. However, only authorized persons will be able to make transactions through this means because MOHRE protects its intelligent electronic systems.

Additionally, you will receive a receipt detailing the transactions made monthly using the e signature card.

Digital Certification Service Providers (DCSP)

You could apply for the DCSP license through the TDRA or Telecommunications and Digital Government Regulatory Authority. So, to work in the emirates, providers of the digital certificate solution, for records, signatures, and electronic documents concerning transactions, must have a TDRA license.

Therefore, to apply for the DECSP license, you must submit the following documents to TDRA:

• ·      The incorporation records of your company.
• ·      The articles of association.
• ·      Information related to organizational structure and ownership of the company.
• ·      The commercial license.
• ·      Manifestation of commercial activities.
• ·      All the details of the bank accounts of your company and financial resources. These will have to be from the last two years.
• ·      The insurance policy with coverage suitable for your activities as DCSP.

ICA Service

The ICA or Federal Identity and Citizenship Authority has electronic signature and time stamp services. Therefore, with its services, you can sign documents or make digital transactions. This way, you will have a time stamp with the signature so you have an exact certification of when you made the signature.

To complete the process you will only need to present your UAE ID, that is valid for the parties involved. This way, no one will be able to change the timestamp under any circumstances even if you are the owner of the signature. Therefore, you will have pressure in creating and updating documents and transactions.

In Summary

The e signature card serves to facilitate transactions before different ministries and authorities. Likewise, you can use the electronic card as company personnel authorized to do so. In addition, the application process will not require much bureaucracy or time, allowing you to start using it quickly.

Also, if you want more information regarding this card, contact us and our team will answer your questions.